In today’s time, organisations are embracing new technologies. After artificial intelligence and machine learning, it is Robotic Process Automation (RPA) that is gaining a lot of popularity especially in the HR function. RPA performs rules-based, highly transactional processes in the HR department with almost no human intervention, thereby reducing costs, improving data management for HR and producing labour-saving efficiencies.
Need for RPA in HR
The HR department of any organisation is responsible for numerous tasks including evaluating candidates, vet them, interview them, hire them, train them and every other activity right from hire to retire. Bringing a new employee into a company involves huge paperwork, management and processes. Many of these tasks are repetitive, time-consuming and are dependent on manual-driven processes. Too much reliance on labor-intensive processes can lead to inefficiencies, errors, risks, lack of compliance and can be costly.
To do away with these issues, automation is the only solution. It has the ability to transform the HR department’s functions and processes. RPA in HR can reduce the manual steps to make time-consuming HR processes quicker and smoother. Moreover, RPA lets the HR employees shift the focus from routine tasks to more value-added tasks to support the organisation’s growth.
How RPA benefits HR Function
RPA works with the help of ‘bot’ that can take over a high-volume, repetitive and tedious tasks from HR such as onboarding, payroll, compliance reporting, etc. which require repetitive manual efforts. It can perform tasks like pulling data from the HR system, generating employee reports, opening e-mail attachments, filling forms, etc.
After every new hire, instead of manually updating the applicant’s details in the system, RPA can facilitate tasks like making new employee record, processing employee documentation, creating new employee details in the payroll, etc. Not only that, RPA can automate activities and help in giving a more personalised experience to new joinees by giving job training, conducting introductory meetings, etc.
RPA helps HR department improve their efficiency and effectiveness of operations by reducing the lead time and overall cost. RPA not only helps the HR function grow but it, in turn, helps the company grow on a larger scale.
HR Tasks that RPA can perform Better
Some of the tasks that can easily be optimized using RPA are:
· Screening resumes and shortlisting candidates
· Administration of offer letter
· Initial set-up and onboarding process of new hires
· Induction and training of new hires
· Travel and expense management of employees
· Processing monthly payroll
· Management of employee data
· Attendance management of employees
· Managing employee exits
If you are looking forward to implementing RPA in your organisation, Proteam Tech can support you in getting ready for RPA and help you smoothly implement RPA tools in your HR function. We also help you prepare your organisation and employees for RPA implementation. So, get in touch with us now for any help related to Robotic Process Automation.